Job Summary

As a Lead Administrative Assistant, you coordinate and balance workloads, resolve daily employee concerns, manage records, and report performance. You will support staff development, ensure coverage, and serve as a designated floater for critical staffing needs, including division and directorate level offices, helping the unit achieve organizational goals through effective team leadership and development.

Job Description

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. To qualify for the GS-09 level, you must have: a) One year of directly related specialized experience equivalent to the GS-07 level: Coordinating team activities by distributing assignments, monitoring work progress, answering procedural questions, and supporting employee onboarding and training; Providing administrative support and coordinating events and meetings, including scheduling participants, arranging resources, preparing materials, and documenting action items and follow-up activities; Using Microsoft Office 365 and Adobe Acrobat or similar applications to prepare and maintain administrative documents, spreadsheets, presentations, reference materials, and organizational records. OR b) Completed all requirements for a master's or equivalent graduate degree in an appropriate field OR c) Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field OR d) LL. B or J.D, if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above To qualify for the GS-11 level, you must have: a) One year of directly related specialized experience equivalent to the GS-09 level: Leading teams by establishing priorities, distributing workloads, monitoring assignments, reviewing work products, and identifying employee training and development needs; Providing administrative support at the executive level, executing administrative tasks such as correspondence, travel, coordination of meetings and events, phone/visitor handling, report preparation, and complex calendar management; Analyzing administrative processes and workloads using qualitative and quantitative methods, recommending operational improvements, and preparing reports to support management decisions. OR b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field OR c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field OR d) LL.M., if related OR e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. Please visit https://www.nasa.gov/careers/how-to-apply/#Super-Intelligence to review NASA's guidance on the use of super intelligent (SI) or SI-assisted tools during the application process.