Job Summary

The Procurement Systems Management (PSM) office is seeking a highly organized, detail-oriented Management Analyst to support our acquisition team in delivering timely, compliant, and customer-focused service to VA's mission of caring for Veterans. In this role, you will provide day-to-day administrative and technical support for PSM, applying your working knowledge of VA procurement and use VA systems and tools to prepare, track, and maintain procurement system related files and records.

Job Description

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to some former Federal employees applying for reinstatement, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administrative Operations and Program Support: Provide administrative and operational support for organizational programs and ensure timely completion of administrative actions in support of organizational objectives. Process Improvement: Analyze operational processes, identify areas for improvement, and resolve complex administrative issues. Develop or make recommendations that improve program effectiveness, efficiency, and/or customer service. Information Management and Collaboration Technology: Manage electronic information platforms, such as SharePoint and Microsoft Teams. Creatine, maintain, and organize sites, records, and resources. Research, Analysis, and Advisory Services: Research and interpret policies, regulations, and organizational guidance. Analyze information and stakeholder feedback to evaluate impacts to operations. Provide recommendations, reports, and responses to support informed decision-making. Project Coordination: Coordinate projects, work groups, and administrative initiatives. Develop requirements, conduct needs assessments, gather and analyze information, monitor progress, and collaborate with stakeholder. Evidence of this specialized experience must be supported by detailed documentation of like duties performed in positions held on your resume. You will also need to provide work experience information such as hours per week, full-time/part-time status, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of specialized experience at the required grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Resume must include job title and employer name, number of hours worked per week, start and end dates (including month and year), list of duties and responsibilities for each position held. In addition, if the experience was a federal position, you must list the grade for each position held. Failure to include this information may result in an ineligible rating. A full year of work is considered to be 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. There is occasional walking, standing, bending, and carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be found well qualified, applicants must meet the following qualifications: Coordinated administrative and program operations for an organization by managing workflow, tracking suspense actions, monitoring organizational priorities, and ensuring timely completion of assignments requiring coordination across multiple offices or stakeholders. Conducted analyses of administrative or operational processes, identified areas for improvement, developed recommendations, and implemented solutions that enhanced efficiency, effectiveness, or quality of services. Researched, interpreted, and applied policies, regulations, and procedural guidance to provide authoritative recommendations, resolve administrative issues, and assess impacts on organizational operations and programs. Managed organizational information and collaboration systems, maintained records and electronic resources, and developed reports, correspondence, briefing materials, or other communications for management review and decision-making. Led or coordinated special projects and organizational initiatives requiring stakeholder engagement, information analysis, action planning, progress tracking, and presentation of recommendations to management. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.