Job Summary

This position is located in the Department of Veterans Affairs (VA), Office of Management (OM), VA Central Office in Washington, DC and reports directly to the Supervisory Executive Assistant (EA). The primary purpose of the Staff Assistant is to provide high-level administrative and operational support as well as programmatic support across OM sub-offices, realigned VA Administration and Staff Offices program elements, and the Department.

Job Description

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position, you must have served 52 weeks at the GS-11. For a GS-13 position, you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to some former Federal employees applying for reinstatement, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience GS-12: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Demonstrating an understanding of the organization's functions and responsibilities; Demonstrating an ability to support staffing, position management, training, and employee retention issues as directed and according to the organization's human resource policies and procedures; Gathering and interpreting pertinent data from a variety of sources and identifies trends available through regular channels and alternative sources; AND Structuring and organizing administrative work to promote the efficient operation of the office. Specialized Experience GS-13: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Demonstrating an understanding of the organization's functions and responsibilities; Experience in staffing, position management, training, and employee retention issues as directed and according to the organization's human resource policies and procedures; Gathering and interpreting pertinent data from a variety of sources and identifies trends available through regular channels and alternative sources; Analyzing data in order to draw conclusions and identify cause and effect relationships to support leadership decisions, recommend a course of action, or solve organizational issues; AND Providing advice and guidance to resolve, implement or manage program or policy issues that involve areas of uncertainty in approach or methodology. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Resume must include job title and employer name, number of hours worked per week, start and end dates (including month and year), list of duties and responsibilities for each position held. In addition, if the experience was a federal position, you must list series and grade for each position held. Failure to include this information may result in an ineligible rating. A full year of work is considered to be 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: There are no unusual physical demands. The work is performed in an office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be found well qualified, applicants must meet the following qualifications: For GS-12: Provides executive-level administrative and program support to senior leaders, executives, and other management officials, including coordinating calendars, meetings, correspondence, briefings, and other action items. Drafts, reviews, and coordinates executive correspondence, briefing materials, reports, presentations, or decision documents for senior leadership. Exercises judgment in prioritizing competing assignments, resolving administrative or operational issues, and recommending solutions with minimal supervisory direction. Facilitates technical and non-technical competencies needed to successfully carry out human resources activities in staffing, position management, training, and employee retention. Demonstrates strong written and verbal communication skills in preparing materials and communicating effectively with senior leaders, customers, and stakeholders. For GS-13: Provides executive-level administrative and program support to senior leaders, executives, and other management officials, including coordinating calendars, meetings, correspondence, briefings, and other action items. Drafts, reviews, and coordinates executive correspondence, briefing materials, reports, presentations, or decision documents for senior leadership. Exercises independent judgment in prioritizing competing assignments, resolving administrative or operational issues, and recommending solutions with minimal supervisory direction. Facilitates technical and non-technical competencies needed to successfully carry out human resources activities in staffing, position management, training, and employee retention. Demonstrates strong written and verbal communication skills in preparing materials and communicating effectively with senior leaders, customers, and stakeholders. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Washington, DC. This includes all locations that fall within a 50-mile driving distance from 810 Vermont Ave NW, Washington, DC 20420.