Job Summary

This position is located within the Office of the Director of the Central Alabama Veterans Health Care System (CAVHCS) located in both Montgomery and Tuskegee, AL and serves as the principal clerical assistant and advisor to the Executive Director. The incumbent ensures that the different and varied administrative support functions for which he/she is responsible for are handled in a manner to enhance the efficiency of the Executive Suite as a whole for a multi-facility healthcare system .

Job Description

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/03/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: direct support of executive leadership within an organization; experience with preparing executive travel arrangements; experience using automated software applications such as Microsoft Office; experience with preparing written materials such as memos, policy documents, presentations and briefing documents; experience with maintaining administrative files and records; experience with maintaining staff timecards. Proficiency Requirement: In addition to meeting the above Time-In-Grade and Specialized Experience requirements above, applicants for this position must show possession of the following skill, as appropriate. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. 40 words per minute typing speed Preferred Experience: Direct support of executive leadership (Executive Director, Associate or Deputy Director, CEO, COO) within VA, federal or private sector. Management of executive travel to include scheduling and invoicing reconciliation. Experience with customer service engaging with leadership, external stakeholders to include Veterans and city, state and federal elected officials. Management of electronic databases and Microsoft Office Applications; Share Point management, update and design; Teams; Planner. Preparing executive level work products to include memos, policy documents, presentations and briefing documents following required style guides for formatting. Records liaison management of electronic, digital and paper records in shared folders, SharePoint and filing systems following established records control schedules. Human Resources records management to include paper personal files, electronic personnel systems for position management, recruitment and personnel actions, organizational charts, time keeping and management of leave records, new employee onboarding and employee separation processing and documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.