Job Summary

The position is located within the Health Information Management Section (HIMS) of the Health Administration Service at the Oklahoma City VA Health Care System, and performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.

Job Description

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/15/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-4 position you must have served 52 weeks at the GS-3. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: General Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. Examples of general experience would typically include, but are not limited to: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to include knowledge of standard formats, forms, grammar, spelling, capitalization, and punctuation in order to perform a wide variety of record keeping, correspondence, and tracking operations; ability to communicate properly to coordinate record transfer, record follow-up, and record scanning and indexing functions with clinical and administrative team members; and the ability to type and use computer skills to carry out duties associated with transferring information and maintaining a record request file. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have two years of post-high school education. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university (one year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of general experience and education as stated above to meet total experience requirements. Proficiency Requirement: In addition to meeting the specialized experience and/or education requirements, applicants must show possession of the following skills, as appropriate. Minimum typing proficiency of 40 words per minute. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.