Job Summary

The Executive Assistant provides high-level administrative support to the Circuit Executive and Clerk of Court (Circuit Executive) and Chief Deputy Clerk and supports communications and administrative functions within the Office of the Circuit Executive. This position reports to the Chief of Staff to the Circuit Executive.

Job Description

Required Qualifications Education At a minimum, candidates must possess a high school diploma or equivalent. Specialized Experience CL 26 ($61,603 - $100,097): Candidates must possess at least five (5) years of progressively responsible administrative experience that provided the opportunity to acquire knowledge of the basic concepts, principles, policies and practices of providing high-level administrative and organizational support to executive staff. At least two (2) of the five years of experience must be in a supporting role to a senior executive or manager in either the public or private sector. One year of specialized experience may be substituted by a bachelor's degree from an accredited college or university and superior academic achievement as listed below. CL 27 ($67,660 - $110,012): Candidates must possess at least six (6) years of progressively responsible administrative experience that provided the opportunity to acquire the knowledge of the basic concepts, principles, policies, and practices of providing high-level administrative and organizational support to executive staff. At least two (2) of the six years of experience must be in a supporting role to a senior executive or manager in either the public or private sector. One year of specialized experience may be substituted by a bachelor's degree from an accredited college or university and superior academic achievement as listed below. Superior Academic Achievement An overall "B" grade point average equaling 2.90 or better of a possible 4.0; AND/OR Standing in the upper third of the class; AND/OR "3.5" average or better in the major field of study such as business administration, public administration, communications, or a related field that would prepare a candidate well to perform in this position; AND/OR Election to membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies. Completion of one academic year (18 semester or 27 quarter hours) of graduate study at an accredited college or university in a degree program in business administration, public relations, communications, or a related field. Required Competencies Exceptional organizational skills and attention to detail. Strong written and verbal communication abilities. Ability to manage multiple competing priorities and meet deadlines. Demonstrated discretion in handling confidential and sensitive information. Strong interpersonal skills and professional demeanor. Knowledge of proper grammar, spelling, and punctuation. Ability to work independently and exercise sound judgment. Knowledge of and proficiency using SharePoint Online, Microsoft Office 365, and Adobe Acrobat. Preferred Qualifications Advanced degree in public administration, communications, or related field. Prior experience in a federal court environment. Prior experience in the legal or judicial environment. Knowledge of federal judiciary policies and procedures. Experience in public relations or media communications. Proficiency in document and presentation formatting and experience in graphic design. Familiarity with content management systems and digital communications tools. Experience supporting senior executives or judicial officers.